How to Prepare as a Shareholder for the General Assembly

Tip 1 – Take the notice and formalities seriously

The notice is more than just an invitation. It contains all legal and practical requirements to exercise your voting rights. Treat it as an action item: mark the date in your calendar, check the record date, register on time, and read the instructions on participation, proxies, and online tools carefully.

Tip 2 – Read the agenda and documents thoroughly

At a minimum, review the agenda, annual accounts, annual report, and explanatory notes beforehand. Note down any questions or uncertainties. This allows you to participate focused and informed during the meeting.

Tip 3 – Clarify uncertainties in advance

Complex issues require preparation. Use your right to submit written questions before the meeting. By asking targeted questions in advance, you will receive better-supported answers and can vote in a well-considered manner.

Tip 4 – Make use of the right to add agenda items

Shareholders have more influence than is often thought. If you meet the legal threshold alone or together with others, you can request to add agenda items or proposals. This gives your concerns formal weight.

Tip 5 – Use proxies and remote participation effectively

Not being physically present does not mean you lose influence. See proxies and online participation as fully valid instruments. Complete forms correctly, provide clear voting instructions, and test your access well in advance.

Tip 6 – Use your right to ask questions wisely

Asking questions is a core shareholder right. Prepare two or three targeted questions linked to concrete agenda items and the company’s long-term strategy. This strengthens the quality of the debate and your credibility.

Tip 7 – Vote consciously, item by item

Each vote impacts the company’s governance. Evaluate each agenda item individually, especially sensitive items such as discharge of directors, appointments, remuneration, and statutory changes. Vote based on long-term value and board quality.

Tip 8 – Consider follow-up after the General Meeting

See the General Meeting as part of a broader cycle. Read the minutes and voting results, note commitments, and follow up on how the board addresses them. Where necessary, this can be revisited at the next meeting.